Hire an appointment setter who reaches new leads in under 5 minutes, qualifies them and books them onto your closers' calendars. Dedicated, managed by RevHires, talent from $6 per hour with no long contract.
You are spending real money on ads, and your leads are sitting in a CRM for hours. By the time someone calls, the prospect has filled out two other forms and booked with whoever picked up first. Then your closers stare at half-empty calendars and blame lead quality.
When you hire an appointment setter through RevHires, speed to lead stays under 5 minutes. Your setter is trained on your qualifying questions and your booking script before day one, so the calendar fills with people who fit. Show rates get tracked daily. Reminders go out on schedule. If a setter's numbers slip, a pod lead steps in, and if it does not improve we replace them at no extra staffing charge.
An appointment setter, sometimes called a setter, lead response rep or booking agent, turns raw leads into scheduled sales calls. They call and text new inbound leads, re-engage old ones, ask a short set of qualifying questions, and book the prospect onto a closer's or consultant's calendar. Then they protect the appointment with confirmations and reminders. Setters are common in coaching, home services, solar, med spa, real estate and B2B services, anywhere a separate closer runs the sales conversation.
Calls every new form fill, ad lead or demo request within five minutes of it landing in the CRM. Uses a short, natural opener that references what the prospect requested, so the call feels like service instead of a surprise sales pitch.
Asks your three to five qualifying questions on budget, timeline, decision maker and fit. Disqualifies politely when a lead does not meet the bar, which keeps your closers' calendars free for prospects who can actually buy.
Books qualified leads directly into Calendly, GoHighLevel or Chili Piper calendars, assigns the right closer by territory or product, and adds call notes so the closer walks in knowing the prospect's situation and the reason they reached out.
Sends confirmation texts and emails right after booking, then reminder touches the day before and an hour before. Calls prospects who do not confirm. This step alone usually decides whether your show rate is acceptable or painful.
Calls and texts no-shows within minutes of the missed slot and offers two concrete reschedule times. Tracks no-show reasons in the CRM so you can see whether the issue is the lead source, the timing or the booking script.
Works old and unconverted leads in your database with a reactivation script and SMS campaign. Finds prospects whose timing has changed and books them, turning a list you already paid for into new appointments without new ad spend.
Runs two-way text conversations from GoHighLevel, HubSpot or your dialer when leads do not answer the phone. Writes in a short, human tone that matches your brand and moves the conversation toward a booked time.
Logs every attempt, outcome and disposition in the CRM, and tags leads by source. Gives you clean data on contact rate, booking rate and show rate by campaign, so marketing can shift budget toward the sources that produce sales calls.
Every profile includes a voice clip, enterprise background, English level and a scored role play.
Appointment setter candidates complete an English and listening test, then a timed speed-to-lead simulation: a fresh lead arrives, and they must call, qualify and book within a set window. We score warmth, control of the call and whether the booking would actually show. They also write three SMS follow-ups to an unresponsive lead. Only candidates who pass a live role play with a pod lead reach your shortlist.
The US number uses ZipRecruiter's average appointment setter pay of about $50,500 a year, converted to monthly pay and loaded by 30% for payroll tax and benefits. It leaves out bonuses per show, recruiting costs and turnover, which is high in this role. Through RevHires, a full-time hire in this role typically earns $6 to $15 per hour. The RevHires figure uses the top of that range, $15 per hour at 40 hours, paid direct to your hire or through RevHires, plus one flat placement fee. Want the team managed for you? Done-for-you pricing is covered on your strategy call.
Your ICP, offer, scripts, tools and targets.
Your tone, scripts and objection tree, trained in.
Live role plays against your real objections.
Scorecard set to your definition of good.
Dials, tickets or tasks, with daily reporting.
One all-inclusive rate, month to month, based on your hours and team size. No payroll tax, benefits or recruiting fees. Quick replacement on every managed plan.
Through RevHires, a full-time appointment setter typically earns $6 to $15 per hour, about $1,040 to $2,600 per month, paid direct to your hire or through RevHires. You pay one flat placement fee, and only when you hire. Want the team managed for you? Done-for-you pricing is covered on your strategy call.
Your setter goes live on day 7. We run discovery on day 1, clone your SOPs and booking script on days 2 and 3, run role scenarios on days 4 and 5, and calibrate QA on day 6. By launch, your setter knows your offer, your qualifying questions and how to handle the objections your leads raise.
Yes. Our setters are college-educated with near-native English, and they are tested on recorded calls with US-style prospects before we present them. They train on your exact scripts, so they sound like your brand. Many have worked on customer-facing teams at Vodafone, Amazon or Google, where tone and patience on the phone are graded daily.
We schedule shifts to your US business hours, and we can build coverage around the windows when your leads actually answer, which is often early evening. Tell us when your leads come in and when your closers take calls. We design the schedule around both so leads get called fast and appointments land in open slots.
Every setter gets a daily QA scorecard on contact rate, booking rate and show rate, plus a weekly performance review with their pod lead. We audit call recordings against your qualifying criteria. If your closers flag poor-fit bookings, that feedback goes straight into the next day's coaching, not a monthly meeting.
Every engagement is covered by an NDA and RevHires data handling protocols. Your setter logs in to your systems with permissions you control and can remove at any time. For healthcare practices, such as med spas or clinics, we sign a BAA and train setters on HIPAA-aligned data handling before go-live.
Tell us, and check the scorecards, which will usually have flagged it already. The pod lead coaches first. If the numbers do not recover, we replace the setter quickly at no extra staffing charge, and the new setter trains on the same cloned SOPs. You are month to month, so the risk stays with us.
See the shortlist, hear the voice clips, and get the right hire in front of your buyers fast.