Hire a data entry specialist dedicated to your account: working your US hours from LATAM, South Africa or Egypt, trained on your systems and field rules before day one, with accuracy checked daily. Managed, month to month, from $6 to $15 per hour.
Bad data does not announce itself. A transposed digit on an invoice, a duplicate contact in your CRM, a missing attribute on a product listing. Each one looks small. Together they break reports, misroute orders and send your sales team calling the wrong number. Most companies only find out when a customer, a lender or an auditor finds it first.
When you hire a data entry specialist through RevHires, accuracy is the job, not a hope. Your specialist is trained on your field definitions, formats and edge cases through SOP Voice Cloning before day one. A pod lead samples their work every day against a QA scorecard, so errors get caught in hours instead of at quarter end, and patterns get fixed at the source.
A data entry specialist, also called a data entry clerk, data entry operator or data entry keyer, captures, updates and verifies information in a company's systems. Source material might be PDFs, scanned forms, emails, spreadsheets or web pages, and the destination might be a CRM, ERP, accounting platform or ecommerce catalog. The role is about more than typing speed. A strong specialist follows field rules exactly, spots inconsistencies, flags missing information and keeps records clean enough for the rest of your business to trust.
Transcribes data from invoices, purchase orders, applications, intake forms and scanned PDFs into your CRM, ERP or accounting software. Follows your field definitions and formatting rules exactly, including date formats, naming conventions and required fields, so every record lands complete and consistent.
Creates and updates contacts, companies and deals in HubSpot or Salesforce, logs activity history, merges duplicates and standardizes job titles, phone formats and addresses. Clean CRM data keeps your lead routing, reporting and email campaigns working the way you designed them.
Builds and updates product listings in Shopify, BigCommerce or your PIM: titles, SKUs, variants, pricing, attributes and descriptions from supplier sheets. Checks that images, categories and inventory counts match, so customers see accurate listings and your product feeds pass marketplace validation.
Enters vendor bills and expense data into QuickBooks, Xero or NetSuite, matches them to purchase orders and flags discrepancies for your finance lead. Codes each line to the correct account under your chart of accounts, so month-end close is not a cleanup project.
Audits existing spreadsheets and databases for duplicates, blanks, outdated entries and inconsistent formats, then fixes them using documented rules. Delivers a change log showing what was merged, corrected or removed, so you can trust the cleanup and reverse anything if needed.
Double-checks entries against source documents, runs validation checks in Excel or Google Sheets, and reconciles record counts between systems. Anything that does not match gets flagged with a clear note rather than guessed, which keeps bad assumptions out of your database.
Builds and maintains structured spreadsheets with lookups, filters and pivot tables, then prepares recurring exports and summaries for your managers. Keeps column structures stable, so the reports and dashboards connected to that data do not break when new rows arrive.
Helps move records from legacy systems or spreadsheets into a new platform. Maps fields, prepares import files, tests small batches first and fixes rejected rows. Your team gets a clean migration without pulling analysts off their regular work for weeks at a time.
Every profile includes a voice clip, enterprise background, English level and a scored role play.
Data entry candidates take a timed typing test, then a practical accuracy test: transcribing a batch of invoices and handwritten forms into a spreadsheet with planted ambiguities. We score error rate and whether they flag unclear fields instead of guessing. An Excel assessment covers lookups, pivot tables and data validation. Finally, a deduplication exercise on a messy contact list tests rule-following and attention to detail. Only candidates who clear every stage advance.
The US benchmark is the 2025 BLS median wage for data entry keyers, about $3,450 a month, plus a 30% load for payroll taxes and benefits. It excludes recruiting, equipment and the cost of fixing errors downstream. Through RevHires, a full-time hire in this role typically earns $6 to $15 per hour. The RevHires figure uses the top of that range, $15 per hour at 40 hours, paid direct to your hire or through RevHires, plus one flat placement fee. Want the team managed for you? Done-for-you pricing is covered on your strategy call.
Your ICP, offer, scripts, tools and targets.
Your tone, scripts and objection tree, trained in.
Live role plays against your real objections.
Scorecard set to your definition of good.
Dials, tickets or tasks, with daily reporting.
One all-inclusive rate, month to month, based on your hours and team size. No payroll tax, benefits or recruiting fees. Quick replacement on every managed plan.
Through RevHires, a full-time data entry specialist typically earns $6 to $15 per hour, about $1,040 to $2,600 per month, paid direct to your hire or through RevHires. You pay one flat placement fee, and only when you hire. Want the team managed for you? Done-for-you pricing is covered on your strategy call.
Accuracy is built into the process. Your specialist learns your field rules and edge cases through SOP Voice Cloning before day one. A pod lead samples their work daily against a QA scorecard and reviews trends weekly. Specialists are trained to flag unclear source data rather than guess, and recurring errors trigger targeted retraining or replacement.
Most data entry specialists go live in 7 days. Day 1 is discovery on your systems and source documents. Days 2 to 3 cover SOP Voice Cloning on your field rules. Days 4 to 5 are scenario training on real sample batches, Day 6 is QA calibration against your standards, and on Day 7 they start working live data.
Yes. Your specialist works directly in your CRM, ERP, accounting or ecommerce platform using a user account you control, with permissions limited to what the job needs. They work your US business hours, so you can hand off a batch in the morning and see it entered and verified the same day.
Every engagement includes a signed NDA and our data handling protocols. Access is limited to the systems and records the role needs, and you can revoke it at any time. For healthcare clients, we sign BAAs and our team is trained on HIPAA-aligned data handling for patient information, from intake forms to billing records.
Yes. They are college-educated with near-native English, and training covers US address, phone, date and currency formats along with the industry terms in your documents. During SOP Voice Cloning we build a reference sheet of your abbreviations and edge cases, so the same question never has to be answered twice.
Tell your pod lead. Because work is sampled daily, issues usually surface before you notice them. We retrain on the specific error pattern, and if accuracy does not recover, we replace the specialist at no extra staffing charge. The replacement inherits the same SOPs and reference sheet. Plans are month to month, so you stay in control.
See the shortlist, hear the voice clips, and get the right hire in front of your buyers fast.